SendureMail ("SendureMail", "we", "us", or "our") provides an email mail-merge service that helps users create and send personalized email campaigns using Gmail™ and Google Sheets™.
This Privacy Policy explains what information SendureMail accesses, how we use it, when it may be shared, how we protect it, and the choices available to users.
1. Information We Access and Collect
Depending on the features you use, SendureMail may access or process the following information:
Gmail Information
When you authorize the SendureMail Google Workspace add-on, SendureMail may access Gmail information necessary to provide the mail-merge functionality, including:
- Gmail drafts available to the authorized user.
- Draft subject and message content.
- Draft attachments required for sending an email.
- Information necessary to send emails through the user's Gmail account.
SendureMail uses this information only to allow the user to select a Gmail draft as a mail-merge template, personalize the message, and send the campaign initiated by the user.
SendureMail does not use Gmail access to read unrelated mailbox content for advertising, profiling, or unrelated purposes.
Google Sheets Information
When the user selects a Google Sheets™ spreadsheet, SendureMail may access:
- Spreadsheet and worksheet information selected by the user.
- Recipient information contained in the selected worksheet.
- Merge-field values used to personalize emails.
- Campaign delivery and tracking fields maintained by SendureMail.
SendureMail uses this information to validate recipient data, personalize emails, send campaigns, and provide campaign status and tracking functionality.
Campaign and Service Information
SendureMail may process:
- Campaign identifiers.
- Recipient identifiers.
- Campaign status.
- Email delivery status.
- Email open/tracking events.
- Timestamps associated with campaign activity.
- Technical information necessary to operate and secure the service.
2. How We Use Information
We use information only to provide and improve SendureMail's user-facing functionality, including:
- Retrieving the user's selected Gmail draft.
- Reading recipient data from the selected Google Sheets™ worksheet.
- Replacing merge fields with recipient-specific information.
- Sending personalized emails through the user's Gmail account.
- Creating and managing mail-merge campaigns.
- Recording campaign delivery status.
- Providing email open tracking when campaign tracking is enabled.
- Displaying campaign and recipient status.
- Troubleshooting, maintaining, and securing the service.
- Complying with applicable legal obligations.
We do not use Google user data for advertising or targeted advertising.
We do not sell Google user data or use it for data brokerage.
We do not use Google user data to create, train, or improve generalized artificial intelligence or machine-learning models.
3. Google API Services User Data
SendureMail's use and transfer of information received from Google APIs will adhere to the Google API Services User Data Policy, including the Limited Use requirements.
Google user data is used only to provide the functionality described in the SendureMail application and this Privacy Policy.
We request only the permissions necessary to provide the implemented functionality.
4. How We Share Information
SendureMail does not sell or rent user information.
Information may be processed by service providers that are necessary to operate SendureMail, such as:
- Hosting and cloud infrastructure providers.
- Database and storage providers.
- Email delivery infrastructure.
- Application monitoring and security services.
These providers may process information only as necessary to provide the relevant service and are expected to protect the information appropriately.
SendureMail may also disclose information when required by applicable law, legal process, court order, or to protect the security and integrity of the service.
We do not transfer Google user data to advertising networks, data brokers, or other parties for advertising or unrelated purposes.
5. Email Sending
SendureMail sends campaign emails through the user's authorized Gmail™ account.
The user remains responsible for:
- The content of emails they send.
- The recipients they select.
- Having an appropriate legal basis or permission to contact recipients.
- Complying with applicable anti-spam and privacy laws.
- Complying with Google's applicable policies and Gmail™ usage requirements.
SendureMail does not independently initiate campaigns without the user's action.
6. Email Open Tracking
SendureMail may use a small tracking image in campaign emails to determine whether an email has been opened.
When the tracking image is requested, SendureMail may receive technical information such as:
- Recipient/campaign identifier.
- Date and time of the request.
- IP address.
- User-agent information.
This information is used to provide campaign tracking and reporting functionality.
Email open tracking may not always accurately represent whether a person actually read an email because email clients, privacy features, security scanners, and proxy systems may automatically request images.
7. Data Security
SendureMail uses reasonable technical and organizational measures designed to protect information against unauthorized access, alteration, disclosure, or destruction.
Data transmitted between users and SendureMail services is protected using modern encryption protocols such as HTTPS/TLS.
Access to production systems is restricted to authorized personnel and systems that require access for service operation, maintenance, security, or legal purposes.
8. Data Retention
SendureMail retains information only for as long as reasonably necessary to provide the requested functionality, maintain campaign records, provide tracking and reporting, resolve disputes, maintain security, and comply with applicable legal obligations.
Users may contact us to request deletion of information associated with their SendureMail use, subject to information that we are required or permitted to retain for legitimate legal, security, or operational purposes.
9. User Requests and Data Deletion
Users may contact us to request:
- Information about personal data associated with their use of SendureMail.
- Correction of inaccurate information.
- Deletion of information where applicable.
- Assistance with disconnecting or stopping use of the SendureMail service.
Requests can be sent to:
We may need to verify the identity of the requester before processing a request.
10. Google Authorization
SendureMail requires authorization from the user before accessing Google services.
Users may revoke SendureMail's access through their Google Account security settings or other controls provided by Google.
Revoking authorization may prevent SendureMail from providing features that require the revoked permissions.
11. Cookies and Similar Technologies
The SendureMail website may use cookies or similar technologies that are necessary for website functionality, security, authentication, preferences, or analytics.
The SendureMail Gmail add-on may also use technical mechanisms required to provide campaign tracking functionality.
12. Children's Privacy
SendureMail is not intended for children under the age required by applicable law to independently provide consent to online services.
We do not knowingly collect personal information from children in violation of applicable law.
13. Third-Party Services
SendureMail may rely on third-party infrastructure and services to operate the application.
Those services may process information only as necessary for the functionality they provide to SendureMail.
Third-party services have their own privacy policies and terms.
14. Changes to This Privacy Policy
We may update this Privacy Policy from time to time to reflect changes to SendureMail, legal requirements, security practices, or service functionality.
The updated version will be published on this page with a revised "Last updated" date.
15. Contact
If you have questions about this Privacy Policy or SendureMail's handling of information, contact:
SendureMail
Email: senduremailops@gmail.com
Website: https://www.senduremail.com
Gmail, Google Sheets, Google Workspace, and Google Workspace Marketplace are trademarks of Google LLC. SendureMail is not affiliated with or endorsed by Google LLC.